Accounting & Financial Management

Accounting & Financial Management

Kaleidoscope’s system features a world-class accounting and financial management solution that is flexible, intuitive, and user-friendly. With user-defined internal controls and audit trails, Kaleidoscope ensures that your financial data is secure and accurate.

Kaleidoscope’s system offers tight integration and data sharing with all other modules, allowing for enhanced data recording accuracy and efficiency. With access to real-time data from any of your company’s divisions or locations, including orders from your web site storefront, Kaleidoscope can help you stay on top of your business operations. With over 40 standard reports and the ability to define customized versions, Kaleidoscope provides all the information needed to satisfy accounting, auditing, continuous improvement initiatives, and operational controls.


  • User-defined ageing parameters for accounts payable
  • Multiple accounts payable control accounts availability
  • Batch check printing
  • Voided Check reversal with automatic accounting entries and reinstatement of payment details
  • Multiple payment capability – Checks, Wire Transfers and Credit Cards
  • Record and tracks credit card purchases
  • Define payment and/or place purchase order on hold
  • Make and track prepayments without vendors invoices
  • Make and track advance payments with automatic application to invoices
  • Automatic of manual selection of invoices for payments
  • Debit Memo for returns, shortages, damage and other reasons
  • Early payment discounts with Vendor Discount Analysis
  • 1099 vendor reporting
  • Miscellaneous bill creation and payment


  • Single action creation of invoices from packing slips (shipping documents)
  • Unlimited ship-to addresses
  • Complete sales tax rules engine, with Country, State, County, City and Zip Code demarcation tax rates
  • Customer sales tax exemptions and exceptions
  • Credit memo for sales returns or other issues
  • Returned checks processing
  • Automated freight charge calculations
  • Payments in advance processing and automatic applications at time of invoicing
  • Multiple General Ledger control accounts may be employed
  • Accounts receivable statements and lists with user defined aging rules
  • Unpaid invoices and collection analysis

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When it comes to payables and receivables, Kaleidoscope’s system offers a range of features to streamline your accounting processes. For your businesses payables, you can define user-defined ageing parameters for accounts payable, utilize multiple accounts payable control accounts, and take advantage of batch check printing and multiple payment capabilities, including checks, wire transfers, and credit cards. Additionally, you can record and track credit card purchases, define payment and/or place purchase orders on hold, and make and track prepayments without vendor invoices. For your businesses receivables, you can create invoices from packing slips with a single action, utilize unlimited ship-to addresses, and take advantage of our complete sales tax rules engine. Plus, our system offers credit memos for sales returns, automated freight charge calculations, and accounts receivable statements and lists with user-defined aging rules.

General Ledger:

  • Immediate and deferred posting of journal entries
  • Industry centric/user defined account numbers from 4 to 24 digits
  • General Ledger reporting at detail level traceable to individual transactions
  • Unlimited number of accounts as defined by user Chart of Accounts
  • Custom grouping of accounts as defined by user Chart of Accounts
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